The Product
Payroll
Accurate and efficient payroll processing, encompassing salary computations, deductions, benefits, loans, claims and expenses
Payroll Definition
Employee Data
Statutory Deductions
Benefits
Advances
Loans
Claims
Petty Cash
Direct Expenditure
Pension
Recovery
Reports and Analytics
Efficiency
Automate payroll tasks to reduce manual data entry and minimize errors
Compliance
Stay compliant with tax laws and regulations, ensuring accurate calculation of deductions and contributions
Employee Satisfaction
Manage benefits, claims, and expenses efficiently to enhance employee satisfaction.
Accuracy
Maintain precise records of payroll, deductions, and benefits to promote transparency and accountability.
Financial Flexibility
Facilitate loans and advances to support employees’ financial needs.
Integration
Seamlessly integrate with other Baraza HCM modules and with external finance systems, ensuring smooth data flow and minimal manual intervention
Payroll Definition
Customise payroll parameters to suit your organisation’s unique needs. Ensure accuracy and compliance with tailored payroll definitions that adapt to your specific requirements.
- Salary Scales – Organise salaries by pay group, pay grade, and pay range (min & max pay).
- Define various allowances such as car, transport, and housing allowance.
- Set up deductions like savings, student loan repayments, and more.
- Establish claim types and manage staff expenses.
- Define paid and unpaid leave types.
- Set statutory deductions according to local regulations.
- Add banks and bank accounts for salary disbursement.
- Define pay grades and pay groups for structured salary management.
Employee Data
Maintain detailed employee records including basic salary, bank accounts, statutory IDs, and payroll numbers.
Statutory Deductions
- Automatically calculate taxes and levies based on jurisdiction-specific requirements.
- Manage tax reliefs and employer contributions.
- Ensure compliance with local tax laws.
Benefits
Administer employee benefits effortlessly, including health insurance, retirement plans, and other perks. Enhance employee satisfaction by efficiently managing their benefits.
Advances
- Manage advance requests, approvals, and payments.
- Define advance payment periods.
Loans
- Allow employees to apply for loans.
- Automate loan deductions to streamline repayment processes.
Claims
- Allow employees to request claims.
- Implement an approval workflow for claim management.
- Track disbursements and reconcile claims after expenditure.
Petty Cash
- Enable employees to request petty cash online.
- Generate and manage petty cash expenditure reports.
Direct Expenditure
- Create categories for direct expenditure.
- Manage suppliers and track payments.
- Enter and track direct expenditures accurately.
Pension
- Manage pension details including pension ID numbers and deduction amounts
Recovery
- Track and manage recovery processes for damages and fines
Reports and Analytics
- Generate comprehensive reports including banking reports, payroll ledgers, staff payslips, and staff P9A forms for tax purposes.